Salary Slip Generator
Generate a monthly salary slip with earnings, deductions, net pay and the amount in words, on your company letterhead. Free, private and instant.
Employee salary data never leaves your browser.
About this salary slip generator
A salary slip is the document employees need most and employers produce least willingly — for a home loan, a rental agreement, a visa application. Small businesses often issue them informally, which is exactly when a bank rejects them.
This generator produces a clean, bank-acceptable payslip: employee details, paid days, a two-column earnings and deductions table, net pay, and the amount written out in words. Your company letterhead and logo sit at the top.
Who this salary slip generator is for
Small employers paying staff without payroll software
A handful of employees does not justify a payroll system, but it does require a payslip each month — and the format is not optional.
Producing a missing slip
A bank, landlord, visa officer or lender is asking for payslips you no longer have, and the previous employer is unresponsive.
Documenting a salary structure
You have agreed a package and need the breakdown on paper so the employee knows what to expect each month.
Contract and freelance staff
Regular monthly payments need a consistent record for the recipient's own tax and lending purposes.
How to use it
- 1
Add your letterhead
Company name, address and signatory. If you have already set this up on another document tool, it is pre-filled.
- 2
Enter the employee and the pay period
Name, employee ID, designation, date of joining, PAN, UAN and bank details, plus the month and paid days.
- 3
Set the earnings and deductions
Add or remove rows freely, or press a quick-start CTC button to fill typical monthly components and then adjust them.
- 4
Check the net pay and download
The live panel shows gross earnings, total deductions and net pay before you commit. Download the PDF and send it.
Frequently asked questions
What is usually deducted from a salary slip?
Employee provident fund (12% of basic, usually capped at ₹1,800 a month), professional tax (state-dependent, ₹200 a month in most states), and TDS on income tax. Employers may also deduct loan repayments, notice recovery or canteen charges.
Is a computer-generated salary slip accepted by banks?
Yes, when it carries the employer's name, the employee's details, the pay period, a clear earnings and deductions breakdown, and the net pay. Banks want consistency across months more than they want a signature.
Can I generate slips for several employees?
Yes — change the employee details and download again for each person. Your letterhead stays filled in, so only the employee and pay fields need updating.
Is employee salary data uploaded anywhere?
No. The slip is generated entirely in your browser. Nothing about your employees or your company is sent to us.
What must appear on a payslip
In India a wage slip is not merely good practice. Employers covered by the relevant wage legislation must provide one, and it must show specified particulars. Even outside that, a payslip that a bank or a lender will accept needs a minimum set of fields.
Those are: the employer's name and address, the employee's name and designation, the employee identifier, the wage period, the rate of pay, the earnings broken into components, the deductions broken into components, and the net amount payable.
A document showing only a gross figure and a net figure is not a payslip. It is a note, and lenders treat it as one.
The earn-deduct-netting structure
Every payslip is the same shape: earnings on one side, deductions on the other, net at the bottom. What varies is the components.
On the earnings side you will normally see basic, house rent allowance, conveyance or special allowance, and any incentive or overtime. On the deductions side, provident fund, professional tax, income tax and any loan or advance recovery.
The employer's provident fund contribution and gratuity do not appear as deductions from your pay, because they are not deducted from your pay — they are additional costs the employer bears. Showing them as deductions is a common error and it makes the slip wrong.
Why a payslip is checked against other documents
A payslip is evidence, and the people who ask for it verify it. Banks compare the net pay against bank credits; lenders compare it against the declared income in a loan application; a new employer compares it against the offer made. Inconsistency is what triggers a problem.
This is the strongest argument for keeping payslips accurate every month rather than reconstructing them at need. A reconstructed slip that does not match a bank statement or a Form 16 is worse than no slip.
Retention
Keep them. Salaries and allowances are frequently queried years later — for a housing loan, a visa application, a background check or a tax notice — and employers are not obliged to reissue old slips indefinitely.
Terms used on this page
- Payslip
- The monthly statement of earnings, deductions and net pay issued to an employee.
- Net pay
- The amount actually paid after all deductions — what appears in your bank account.
- Gross pay
- Total earnings before any deduction.
- Provident fund
- A retirement savings contribution made by both employee and employer, calculated on basic salary.
- Professional tax
- A state-level tax on employment, deducted from salary where the state levies it.
- Form 16
- The annual tax certificate from your employer summarising salary paid and tax deducted.
- Full and final settlement
- The closing statement issued when employment ends.